Are you a small business grappling with managing your email systems while also dealing with a multitude of other tasks?
The key to your problem is email hosting. This service takes charge of email servers, freeing businesses from this task. It’s comparable to having a dedicated IT team that ensures your communication pathways are always available, secure, and running smoothly.
This is particularly beneficial for small businesses that may not have the necessary resources or expertise to operate an in-house email server. This blog post will highlight its importance and how it addresses common issues such as security risks and technical troubleshooting.
Furthermore, we’ll assist you in choosing a service that aligns with your needs and introduce some of the best email hosting small businesses providers that are ideal for small businesses. Let’s read on!
Brief Overview of Email Hosting
Email hosting services provide servers for hosting your email domains. You pay a fee and receive custom email domains from these providers. This differs from free services like Google or Yahoo, which are primarily for personal use.
Email hosting is more suitable for businesses or individuals for professional use. For example, a free service email might be → rlakhani@gmail.com. A hosted email might be → rlakhani@cloudways.com.
Large businesses often have in-house email servers, which can be expensive for small businesses. Instead, they can rent servers from email hosting providers. Many reliable hosting providers, such as Cloudways, offer email hosting services as an add-on.
For instance, you can add Rackspace email hosting services to your Cloudways account for just $1/month. Read more about how to use the Rackspace Email add-on with Cloudways.
Now that we’ve covered email hosting and why you might need it, let’s explore some of the best email hosting providers for small businesses and then delve deeper into the technical side (email protocol comparison).
Why Do You Need Email Hosting?
While small business owners may initially believe that a Gmail domain is sufficient for their needs, investing in email hosting services can provide significant benefits. Here’s why:
1. Enhanced Brand Awareness and Authenticity
A custom domain name authenticates your business and leaves a lasting impression on recipients, enhancing brand awareness. This is why 37% of brands are increasing their email budget.
2. Advanced Mailbox Security
Email hosting services offer superior security features compared to free services, ensuring internal and external secure communication. Additional security features such as two-factor authentication (2FA), spam protection, end-to-end encryption, anti-spoofing, and anti-phishing are often included.
3. Additional Business Tools
Email hosting providers typically offer additional tools and features that aid in marketing and business planning. For instance, some providers offer collaboration tools, email checker, HTML email customization, and increased delivery rates with Email Validation APIs.
4. Increased Storage and Customer Support
With custom plans, paid services often come with increased storage capacity – up to 50GB per mailbox or more. Furthermore, most providers offer 24/7 customer support, ensuring assistance is available whenever needed.
On top of it all, just see how the number of email users consistently grows yearly. By 2026, the number of email users is expected
Summary
Navigating the world of email hosting can seem daunting, but as we’ve explored in this blog post, it’s a crucial tool for small businesses. With the right email hosting service, you can ensure your communication line is always open, secure, and efficient.
Remember, every small business is unique, and so are its needs. Take the time to understand your requirements and choose an email hosting service that aligns with them. With the right choice, you’ll have a powerful email system and a partner in your business’s success.
